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4 Ways to Give Employees Positive Feedback (And Mean It!)

 April 23, 2020   By John Rutkiewicz


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4 Ways to Give Employees Positive Feedback (And Mean It!)Recently, after facilitating a leadership workshop, I received this question on an evaluation: “Recognition and thank you’s can come across as insincere. How do we overcome that?”

It’s a great question. Giving positive feedback in the workplace is crucial, especially when you’re the leader. Recognition, appreciation and gratitude for good work have motivational power. They also enhance employee engagement.

Ashley Whillans at Harvard Business School found this correlation in her research on motivation in the workplace:

Among the happiest employees, 95 percent say that their managers are good at providing positive feedback.

Still, as my anonymous evaluator pointed out…

Positive feedback needs to be sincere or it loses its effect.

Here are four ways to sincerely give positive feedback and praise to your employees.

1.     Check your sincerity

As humans, we can often sense when someone isn’t being truthful. So, if you deliver positive feedback as if it’s an exercise or “must do,” it’ll probably miss its mark. It might even hurt your relationships because people won’t know if they can trust you to be genuine and honest.

Before dolling out praise or thanks, consider whether you really mean it. If you do, put energy behind it and transmit that energy through your body language. Look them in the eye, smile, shake hands – signal your sincerity with your behavior.

Then, signal sincerity through what you say...

2.     Share specific positive behaviors

It’s one thing to say: “Thank you for your participation in today’s meeting.” Sure. No problem.

It’s another thing to say: “Thank you for your participation in today’s meeting. I liked the way you asked questions to help the group explore the issue.”

Ah, now we’re onto something!

Adding specifics, especially specific behaviors (like asking questions), shows you were paying attention. Plus, it tells the other person exactly what they did that was helpful – so they can repeat it next time.

Deliver any type of feedback confidently...CIndy and Glenn

even if you aren't sure how employees will react or don't know what to say.

This FREE guide is designed to help you to confidently and respectfully deliver any type of feedback to your employees, peers, and even your boss...

You can use this framework to handle situations like:

  • Praising and inspiring employees
  • Poor attendance or chronic tardiness issues
  • Hygiene issues
  • Disrespectful behavior
  • Grooming and developing an employee


3.     State the positive impact of behavior

You appreciate certain behaviors in others (like asking questions in meetings) because you value the positive impact those behaviors create. So make the impact clear and explicit:

“I liked the way you asked questions to help the group explore the issue. I think it helped us keep from getting off track like we sometimes do.”

When you state the positive impact, it gives the person you’re praising a greater sense of his or her contribution to the team or organization. It helps people see that what they do matters – that their behaviors add value in ways that are greater than themselves.

4.     Build the habit of giving positive feedback

Most people aren’t used to receiving much positive feedback in the workplace – especially from the boss. When you start giving positive feedback (especially if you haven’t done it much in the past), expect that people might get a little suspicious. They might wonder if you mean it.

What should you do if they question your sincerity? Practice!

Make it a habit to praise and acknowledge good work. Share specific behaviors and state the positive impact when you praise. Make praise informative and meaningful.

Over time, your team will come to realize your sincerity.

And if decades’ worth of research into the “power of positive feedback” is any indication: You’ll find your team will become more engaged, satisfied and productive in their work.

At Living As A Leader, we offer a Leadership Development Series designed to produce leaders that can positively shape the cultural environment, reduce turnover and achieve crucial business initiatives. We do this by providing training, coaching and consulting with a focus on pragmatic communication tools for leaders at all levels of your organization.

For more information, contact Steph Collins at

About the Author

John Rutkiewicz

Facilitator and Coach, Living As A Leader®

John has more than 25 years of experience as a leader and manager in fields ranging from sales and marketing to customer service, financial services and human resources. Since 1993, he has delivered facilitation, training, coaching and leadership-development services to help leaders and other business professionals reach higher levels of effectiveness and success.

Email John John's Bio

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